Board Minutes – 08/10/2009

LOLLL Board Meeting, Monday, 8/10/2009, 6:30 PM

All members were present except for Debbie Felts who had an excused absence. Also present was Joe Fountain who is the LL Administrator for District 25.

Dave Herbert made the motion that Kim Walsh be dismissed from our board for being detrimental to the best interests of our Little League. The motion was seconded by Stacy Hill. A secret vote was conducted and there were 12 votes to dismiss Kim, one to keep her, and 2 abstentions. More than two-thirds voted to dismiss Kim and the motion was passed.

Stacy Hill asked that it made a matter of record that she is eligible to serve as a board member even though she does not live within LOLLL boundaries. She checked this matter with both District 25 and our regional office.

A discussion ensued as to whether LOLLL would give the 10-11 softball all-star team and the 11 baseball all-star team additional money to help parents to defray the costs associated with travel, hotels, and meal while playing in the State Tournaments. The motion was tabled so that additional research could be done on the state of our finances.

Player Agent Laurie Tipton advised that she is receiving dozens of requests for fall players to be placed with particular teammates or coaches. A motion was made to not honor these request due to the difficulty in accommodating everyone. That motion passed with the stipulation that requests for exceptions to this policy must be made in person to the board at the meeting scheduled for 8/17.

The executive Committee will be comprised of the Pres. (Dennis), VP (Stacy), Treasurer (Crystal), Sec. (Dave H), and the Player Agent (Laurie). If the bylaws are changed accordingly, the Information Officer (Dave S.) will be added at a later date.

Concession Cmte. Update: We will reduce the variety of candy we offer to save carrying too much inventory. We are looking into selling Pepsi products in bottles to eliminate maintenance on soda dispensers. Outside vendors will have to go through the concession stand; they will accept tickets sold by our stand and we will settle up with them at the end of the night. Our arrangement is that they donate 15% to the league and this donation has never been accounted for. Next meeting is 8/11 at 7.

Manager Selection Cmte. Update: We will have a shortage of managers for the real young kids. That is not unusual and hopefully we can twist some arms among the ranks of people who volunteered to assist the coach. Candidates for both softball and baseball are strong. Dennis will conduct background checks before final selection. Next meeting is 8/11 at 7:30.

Uniform Cmte. Update: Have finalized specifications as to what we want for fall ball. These specs. will be posted on the LOLLL web site and emailed to the entire league. We are ahead of schedule and anticipate awarding the bid in plenty of time to accommodate fall season games.

Our next board meeting will be on Monday 8/10 at 7:00PM.

The meeting was concluded at 8:45 PM.